By-Laws

These Articles supersede and negate any and all previous amendments to the By-Laws.

 

ARTICLE I

 

The Organization shall be known as Calvary Athletic Association, a non-profit Organization and reside at 4330 Deerpath Lane, Philadelphia, Pennsylvania 19154.

 

The Organization may also have offices at such other places as the Board of Directors may from time to time appoint or the activities of the Organization may require.

 

The Organizational seal shall have inscribed thereon the name of the Organization, the year of its’ origination, and the words, “Corporate Seal, Pennsylvania”.

 

ARTICLE II
 

The objectives of the Organization shall be as follows:

  1. To teach children team play, good sportsmanship, honesty, loyalty, and courage in any activity in which the Organization participates.
  2. To enter athletic teams in competition with other teams of comparable age and ability.
  3. To control and supervise all phases of our youths’ activities that are an Organizational activity through delegated adult officials.
  4. To be an integral part of community activity.

The objectives will be achieved by:

  1. Providing supervised competitive athletic games.  The supervisors shall bear in mind that the molding of future men and women is the prime importance.
  2. Raising funds to finance the activities of the Organization.

 

ARTICLE III

 

Calvary A.A. is a non-sectarian community youth organization.  Any youth regardless of age, race, or religion is eligible for membership.

 

To become a member, a youth must have a completed registration form along with payment of the given activity and signed by one of their parents or guardians and approved by a member of the Board of Directors.

 

A youth or family may be suspended from membership for their own misconduct or the misconduct of any guest they are associated with at an event or for misuse of equipment supplied by Calvary A.A. without restitution upon majority of the Executive Board.

 

Upon written request signed by a suspended member and filed with the Secretary, the Executive Board may, by the affirmative vote of two-thirds of the Board, reinstate such suspended member upon terms that the Executive Board deem appropriate.

 

Any adult regardless of race or religion (18 years or older) who is interested in the activities provided by Calvary A.A. is eligible for membership upon approval by majority of the Executive Board.

 

ARTICLE IV

 

          The Organization shall be overseen by an Executive Board.    

 

The Executive Board of Directors shall be:

 

          President

          Vice President

          Secretary

          Treasurer

          Athletic Director

 

Any member that has been a Director at any level for a minimum of three (3) years shall be eligible for an Executive Board position.

 

The Board of Directors shall consist of a Director for each sport promoted as well as a Director for the Following:

 

Father’s Club

Mother’s Club

Kitchen Director

 

Football

Cheerleading

Boy’s T-Ball

Boy’s In-House Baseball

Boy’s Travel Baseball

Girl’s T-Ball

Girl’s In-House Softball

Travel Softball

CO-ED Basketball

Boy’s Intermediate/In-House Basketball

Boy’s Travel Basketball

Girl’s Travel Basketball

Lacrosse

 

         

The entire Board of Directors, or a class of the Board, where the Board is classified with respect to the power to select Directors, or any individual director, may be removed from office without assigning any cause by the vote of members entitled to cast a majority of the votes which all members present would be entitled to cast at any annual or other regular election of the Directors or of such class of Directors.  In case the Board or such a class of the Board or any one or more of the Directors are so removed, new Directors may be elected at the same meeting.  If members are entitled to vote cumulatively for the Board or a class of the Board, no individual Director shall be removed unless the entire Board or class of the Board is removed case sufficient votes are cast against the resolution for his or her removal, which, if cumulatively voted at an annual or regular election of Directors, would be sufficient to elect on or more Directors to the Board or to the class.

 

The Executive Board of Directors may declare vacant the office of a Director if he or she is declared of unsound mind by an order of the court or is convicted of a felony, or if within sixty (60) days after notice of his or her selection, him or her does not accept such office either in writing or by attending a meeting of the Board of Directors, and fulfill such other requirements of qualifications as the By-Laws may specify.

 

Nominations

  1. Members of the Organization must be notified via mail, email, website, text, or social media posting at least 10 days prior that nominations will be accepted at the October meeting.
  2. Nominations shall be held at the October Membership Meeting.
  3. The current secretary will present all positions and ask for nominations for each position.
  4. In order to be eligible to nominate and/or vote all adult members must have a child that has participated in a sporting program during the current calendar year or have participated in fund raisers, coached or assisted, or performed acknowledged volunteer duty in that calendar year.
  5. Family membership does not entitle an adult member to vote unless they meet the above.  Any questions on the above will be answered by the current Executive Board.
  6. Any nomination that is made but be seconded by another active member.
  7. If more than one person is nominated for the same position a vote will be held to determine the Director.
    1. Any vote will be held in November on the Tuesday following the governmental voting day.
  8. All votes placed will be via secret ballot and no absentee ballot will be accepted.
  9. Directors shall take office immediately after the nominations/election.
    1. Any current sporting director at the time of election will complete their responsibility through the end of their season.
    2. The Treasurer position will transfer at the beginning of the following calendar year.
  10. Directors shall serve for one year or until a successor has been nominated/elected by the General Membership.
  11. No elected Director shall hold two offices.

 

 

 

 

 

 

ARTICLE V

         

          Duties of officers:

 

          President

                    The President shall:

  1. Preside at all meetings of the Board of Directors or Membership Meetings.  Preserve order therein, enforce the provisions of the By-Laws, decide questions of law and order, and require the officers, Directors, and any committee chairperson and committees to perform their duties.
  2. Co-sign checks of the Organization.
  3. Appoint temporary Committees or chairpersons as necessary.  The committees shall be selected by the chairperson, with the approval of the Board of Directors.
  4. Appoint a standing chairperson as needed which are for fundraisers, By-Law committees, women auxiliary, and community affairs.
  5. The President shall also appoint an Athletic Director after each election has been completed.

 

Vice President

          The Vice President shall:

  1. Preside at all meetings and perform all of the President’s duties in his absence.
  2. Co-sign checks in the absence of the President.
  3. Be responsible for the coordination of all activities as directed by the President.
  4. Be chairman of the By-Laws committee and review the By-Laws for clarity each year.

 

Secretary

          The Secretary shall:

  1. Take minutes at Executive Board, regular, special, Board of Directors, and Membership Meetings.
  2. Keep all Organizational records, except financial, membership, and insurance records.
  3. Act as correspondent for the Organization.
  4. Publicize the activities and news of the Organization.
  5. Assume the duties of the President, Vice President, and Treasurer if they quit.
  6. Co-signor for the bank account.

Treasurer

          The Treasurer shall:

  1. Manage the bank account of the Organization and deposit all receipts within four (4) days.
  2. Is the signor of all checks.
  3. Keep records of all financial aspects of the Organization.
  4. Submit a financial report at each Executive, Board, and Membership Meeting as well as a verbal report.
    1. In the Treasurer’s absence, the report will be given to the Vice President for presentation.
  5. Submit a summary report of income and expenditures for the prior year to the Executive Board for approval.
  6. Maintain membership records and administer the insurance needs of the Organization and be chairman of the Membership committee.
  7. Act as primary purchasing agent for all items, as approved by the Executive Board.
  8. All items shall be submitted for audit each September.

 

Athletic Director

          The Athletic Director shall:

  1. Acquire all necessary permits for playing fields.
  2. Issue and schedule times for teams to participate in activities within the building and surrounding fields associated with the Organization.

 

 

Sporting Directors

          Each Sporting Director shall:

  1. Initiate all activities related to their sport.
  2. Enter teams into competition, leagues, and practices.
  3. Report activities and issues to the membership at Board and Membership meetings.
  4. Submit in writing, to the Executive Board, an estimated list of expenditures including equipment purchases, operational expenses at least sixty (60) days prior to the start of that sporting season.
  5. Take into account equipment inventories, membership information, and Organization goals.
  6. Equipment will not be issued to and child who is not registered at the first practice.
  7. Act as the CAA representative at all League meetings.
  8. Submit the names of all coaches to the Board of Directors for their approval as soon as possible or no later than the first practice.
  9. Provide the Secretary all pertinent sporting news on a weekly basis.
  10. Act as responsible party for equipment maintenance and collection, storage, and disbursement in a manner consistent with the goals of the Organization.
    1. All equipment must be returned within thirty (30) days after the end of the season.
      1. All equipment must then be returned to the Clubhouse with a written inventory attached.
  11. Responsible for Club maintenance.
  12. Actively participate in fundraising activities as required and determined by the Executive Board.

 

ARTICLE VI

 

          Meetings of Members

  1. Membership meetings shall be held at the Clubhouse or at such other places, either within or without the Commonwealth of Pennsylvania, as from time to time may be fixed by the Board of Directors.
  2. Membership meetings shall commence on the first suitable date in October if not a legal holiday.  The final Membership meeting shall be held in June.
  3. Special meetings of the members may be called at any time by the President.  At any time, upon written request of any member made to the Secretary, a meeting can be held within sixty (60) days of the request.  If the Secretary neglects of refuses to notify of the meeting then the person or persons calling the meeting may do so.  Business transacted at all special meetings shall be confined to the objects stated in the request only.
  4. Written notice of every meeting of the members, stating the time and place, shall be given by the Secretary to each member entitled to attend at least three (3) days prior, unless a greater period of notice is required.
  5. The meetings of the Board of Directors may be held at such times and at such places within this Commonwealth or elsewhere, as a majority of the Directors may from time to time may appoint, or as may be designated in the notice calling the meeting.
    1. Written or personal notice of every meeting of the Board of Directors shall be given to each Director at least three (3) days prior to the day named for the meeting.
    2. A majority of the Directors in office shall be necessary to constitute a quorum for the transaction of business.  

 

 

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